Outlook Automatically Saves Meeting Invitations from Email to Calendar

Step 1: Disable Automatic Calendar Additions

To prevent Outlook from adding meeting details automatically:

Step 1: Launch Outlook and log in to your account.

Step 2: Click the ⚙️ gear icon for Settings.

Step 3: Navigate to the “ Calendar ” tab.

Step 4: Within the Calendar settings, locate the “ Events from email ” section.

Step 5: Change the setting for “Package deliveries” to “ Only show event summaries in email.”

Step 6: Repeat the same for:

• Flight reservations
• Hotel reservations
• Rental car reservations

Step 7: Click “ Save ” to apply these changes.

Pro Tip: Adjusting these settings will significantly reduce clutter in your calendar.

Step 2: Adjust Meeting Settings in Outlook

To avoid overcrowding your calendar due to online meetings:

Step 1: Open the Outlook client on your computer.

Step 2: Click the gear icon for Settings.

Step 3: Access the “ Calendar ” tab.

Step 4: Select “ Events and Invitations ” from the menu.

Step 5: Uncheck the option for “ Add online meeting to all meetings.”

Step 6: Click “ Save ” to confirm the changes.

Pro Tip: This change will help streamline your calendar, ensuring only necessary appointments appear.

Step 3: Modify Auto Accept/Decline Settings

If you’re using Outlook 2016 or 2021:

Step 1: Click on the “ File ” tab in Outlook.

Step 2: Select “ Options ” from the sidebar.

Step 3: Go to the “ Calendar ” section.

Step 4: Find the ‘Automatic accept or decline‘ settings.

Step 5: Uncheck “ Automatically accept meeting requests and remove canceled meetings.”

Step 6: Click “ OK.”

Pro Tip: This prevents automatic registrations of meetings in your calendar.

Step 4: Remove Suggested Meetings Add-in

If the Suggested Meetings add-in causes issues:

Step 1: Open the Outlook app or web app.

Step 2: Click on “ Calendars ” from the left tab.

Step 3: Select “ Get add-ins ” from the top.

Step 4: Click on “ My add-ins.”

Step 5: Locate the “ Suggested Meetings ” add-in.

Step 6: Click the ellipsis next to it and select “ Remove.”

Pro Tip: Removing this add-in can significantly reduce irrelevant meeting entries.

Step 5: Manually Delete Unwanted Meetings

For spam-triggered meetings:

Step 1: Launch the Outlook client.

Step 2: Navigate to the “ Calendar ” from the sidebar.

Step 3: Right-click on any unwanted meeting and choose “ Delete.”

Pro Tip: Regularly cleaning your calendar will keep it organized and effective.

Step 6: Block Spam Email Senders

If spam emails trigger unwanted meetings:

Step 1: Open Outlook settings.

Step 2: Click on the “ Mail ” tab.

Step 3: Open the “ Junk Mail ” section.

Step 4: In ‘Blocked Senders and Domains, ’ click “ Add.”

Step 5: Enter the email address in the provided box.

Step 6: Tap “ Save.”

Pro Tip: Blocking spam senders will prevent future unwanted invitations.

Step 7: Manage Shared Calendars Effectively

To keep shared calendars from cluttering your own:

Step 1: Access Outlook in Microsoft 365.

Step 2: Click the gear icon for Settings.

Step 3: Navigate to the “ Mail ” section.

Step 4: Click on “ Shared Calendar.”

Step 5: Identify shared calendars that may contribute to clutter.

Step 6: Only keep necessary calendars checked in the Calendar Updates section.

Step 7: Save any changes made.

Pro Tip: Managing shared calendar settings ensures only important appointments fill your calendar.

How do I stop Outlook from adding meetings automatically?

Can I block specific senders in Outlook?