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Using a Host Configured Printer in VMware Workstation Virtual Machine

2024/07/11
PC Repair

Key Notes

  • Enable virtual printers in VMware settings first.
  • Install necessary virtual printer software for printing capabilities.
  • Always test the printer after installation to ensure connectivity.

Unleashing the Printing Potential of Host Configured Printers in VMware Workstation

In this guide, we will explore how to effectively utilize host-configured printers within VMware Workstation virtual machines, allowing seamless printing directly from the VM.

Operating Procedures for Host Configured Printers in VMware Workstation

Follow these detailed steps to utilize a host-configured printer inside your VMware Workstation virtual machine:

Step 1: Activate the Virtual Printer Feature

First, enable the virtual printer within your virtual machine. This installs the necessary drivers to access the printing device. Here’s how to do it:

  1. Start your virtual machine and connect to it.
  2. Go to Edit > Preferences.
  3. Click on the Devices tab and select Enable virtual printers.
  4. If it’s unchecked, click Change settings and tick the box.

Pro Tip: The system may download the necessary drivers automatically during setup.

Step 2: Install the Virtual Printer Software

Next, download and install the virtual printer software on your virtual machine. Here’s the process:

  1. Once connected, click on the VM tab and select Install Virtual Printer.
  2. A prompt will appear; click Yes to begin the download.
  3. Access the downloaded utility via File Explorer and follow the on-screen installation instructions.
  4. After installation, before rebooting, navigate to VM > Settings, check the Printers tab, and ensure that Connected and Connect at power on are checked.

Step 3: Verify Printer Installation

Now that you’ve completed the installation, it’s time to check if the printer has been successfully added:

  1. After your virtual machine restarts, go to Settings > Bluetooth & devices.
  2. Select your printer and click on Print test page.

Pro Tip: If the test page prints successfully, your printer is configured properly.

Extra Tips for Optimal Printer Use

  • Check printer compatibility with your version of VMware Workstation.
  • Regularly update your printer drivers for improved performance.
  • Explore network printing options for enhanced flexibility.

Summary

In this instructional guide, we covered the essential steps for successfully configuring and using a host printer within a VMware Workstation virtual machine. By following these procedures, users can ensure seamless printing functionality directly from their VMs, greatly enhancing their virtualized workflow.

Final Thoughts on Using Host Configured Printers

Successfully integrating host-configured printers into your VMware virtual machines opens up new avenues for productivity. By following the outlined steps, users can efficiently manage their printing tasks directly from their virtual environments, ensuring that they fully leverage the capabilities of VMware Workstation.

FAQ (Frequently Asked Questions)

How to enable printer in VMware Workstation?

To enable the printer in VMware Workstation, start your virtual machine, click on File > Preferences > Devices, and check the Enable virtual printer option. If it’s greyed out, click Change Settings and then activate it.

How do I access my host printer in VirtualBox?

To connect the VirtualBox printer, use a USB port on your physical host. Navigate to Devices > USB and select your printer. Share the printer and access it within your virtual session. Once the USB connection is established, VirtualBox printer sharing will be enabled.

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