Using Copilot Effectively in Outlook: A Step-by-Step Guide
Key Notes
- Easily summarize lengthy emails using Copilot.
- Draft compelling emails efficiently with guided tools.
- Receive professional coaching on your email writing style.
Unlocking the Power of Copilot in Microsoft Outlook
Outlook’s Copilot can enhance your email writing and summarization skills, providing essential tools for users to manage their correspondence effectively. This guide will explore how to maximize your experience with Copilot in Outlook, improving both drafting and comprehension of emails.
How to Use Copilot in Outlook
Step 1: How to Summarize Emails
Step 1: Open the Email You Want Summarized
Launch Microsoft Outlook and navigate to the email you wish to summarize.
Step 2: Click on Summary by Copilot
Find and click the Summary by Copilot option displayed above the email content.
Step 3: Wait for the Summary
Give Copilot a moment to generate the summary of the email.
Step 4: Review the Summary
Look through the summarized email to grasp its essential points quickly.
Step 2: How to Draft Emails with Copilot
Step 1: Start a New Email or Open a Draft
Click on New mail to begin a fresh email, or access an existing draft or ongoing conversation.
Step 2: Click on the Copilot Icon
In the top toolbar, select the Copilot icon to activate the assistant.
Step 3: Choose Draft with Copilot
Opt for Draft with Copilot from the dropdown menu that appears.
Step 4: Describe Your Email Request
In the prompt box, articulate what you want Copilot to compose.
Step 5: Define Tone and Length
Use the ‘Generation options’ button to fine-tune the tone and length of your email.
Step 6: Generate Your Email Draft
Hit the Generate button, and let Copilot create your email draft.
Step 7: Edit the Draft
To make any adjustments, type your changes directly below the draft in the editor box.
Step 8: Regenerate if Necessary
If you’d like another version, simply click Regenerate.
Step 9: Review Alternative Drafts
Utilize the < and > buttons to compare different draft versions.
Step 10: Save or Send Your Email
Once satisfied with your draft, click Keep it and proceed to send your email.
Step 3: Utilizing Coaching by Copilot for Email Improvement
Step 1: Write a Substantial Email
Start your email by writing a minimum of 100 words to provide context.
Step 2: Select Coaching by Copilot
Click the Copilot icon and select Coaching by Copilot for suggestions.
Step 3: Analyze Suggestions
Give Copilot a moment to assess your email and present its analysis.
Step 4: Review Copilot’s Feedback
Based on your draft, Copilot will identify weaknesses and propose enhancements.
Step 5: Regenerate Suggestions
If suggestions do not meet your expectations, click Regenerate for new ones.
Step 6: Implement Accepted Changes
Choose and apply the suggestions that align with your intended message.
Pro Tip: Utilizing Coaching by Copilot not only refines your emails but also enhances your writing skills over time.
Additional Tips
- Take the time to read summaries clearly to avoid missing key points.
- Explore different tones through Copilot to discover what fits your professional style best.
- Keep practicing with different email types to become proficient in various writing scenarios.
Summary
Microsoft Outlook’s Copilot serves as a comprehensive assistant for drafting and summarizing emails. By utilizing its features, you can enhance your email communication, allowing you to spend less time composing and more time engaging with your recipients.
Final Thoughts
Embracing Copilot within Outlook can substantially improve your email writing efficiency and effectiveness. Don’t hesitate to leverage its capabilities to streamline your communication and elevate your professional writing skills. Begin your journey with Copilot today!
FAQ (Frequently Asked Questions)
Is Copilot available on classic Outlook?
Copilot is only available on the new Outlook for Windows.
Does Copilot work with Gmail if the account is linked to Outlook?
No, Copilot does not support Gmail accounts even when linked to Outlook. It functions exclusively with Outlook emails.