Guide to Setting Up and Sending Recurring Emails in Outlook

2023/12/17

Key Notes

Explore multiple methods to configure recurring emails in Outlook.
Utilize built-in features and third-party tools for convenience.
Enhance your productivity by automating routine communications.

Mastering the Art of Recurring Emails in Outlook for Enhanced Communication

Setting up recurring emails in Outlook can save you valuable time and enhance your workflow by ensuring important messages reach their destinations without the need for manual effort each time.

Step-by-Step Guide to Configuring Recurring Emails in Outlook

Step 1: Utilize Calendar Appointments for Recurring Emails

To set up recurring emails using Outlook’s Calendar, create an email template first:

Open Outlook and select New Email.
Navigate to the File tab and click on Save As.
Save your template without sending it.

Next, create a Calendar appointment:

Open the Calendar view and double-click the desired date.
Input a subject and add attendees if necessary.
Access the Recurrence button to set the frequency (daily, weekly, etc.).
Select All Day or set specific times, then save.
Attach your email template using Insert > Attach Item > Outlook Item.

Pro Tip: Set a reminder for yourself within the appointment to prompt manual sending of the email.

Step 2: Schedule Emails Using Boomerang for Outlook

To use Boomerang for scheduling, create your email and click Send Later.

Select Schedule Recurring Message from the dropdown, set the time for your first email, and choose a recurrence frequency.

Review and schedule it; your email will automatically send as specified without additional action required on your part.

Step 3: Create Recurring Emails with Auto Follow-Up

If your Outlook supports Auto Follow-Up, access the feature

Select Recurring Messages from the Auto Follow-Up tab, then create your message and set its frequency.

Consider adding attachments if necessary to streamline your communication further.

Step 4: Implement Delay Delivery for Scheduled Emails

For Outlook 365 users:

Select New Mail and configure your email.
Click on Options and select Delay Delivery.
Set your desired delivery time and choose the recurring option.
Close the properties window and click Send.

Step 5: Automate Recurring Emails with Power Automate

Utilize Power Automate for a straightforward setup:

Sign into Outlook, open Power Automate, and create a new Scheduled cloud flow.

Define the schedule frequency, then choose Office 365 Outlook and set it to Send an email (V2) with necessary details before clicking Save.

Note: Remember to disable recurring settings once your task is complete.

Summary

Setting up recurring emails in Outlook through various innovative methods allows users to enhance efficiency and ensures timely delivery of important communications. Whether using calendar appointments, tools like Boomerang, or automating the process with Power Automate, there are several approaches that can be utilized to minimize manual effort in email management.

Conclusion

Incorporating automated recurring emails into your Outlook workflow can tremendously boost productivity and streamline communication processes. By exploring the methods outlined above, you can choose what best fits your particular needs and start saving time immediately.

FAQ (Frequently Asked Questions)

How do I set up automatic scheduled emails in Outlook?

To schedule automatic emails, create your message and use the Send Later option to set the date and frequency for sending.

How do I automate multiple emails in Outlook?

Use the Mail Merge feature in Word with a linked contact list to send out personalized bulk emails efficiently.