Fixing the REFRESH RECOMMENDED Error Message in Excel: A Step-by-Step Guide
Key Notes
- The Refresh Recommended error often indicates outdated data links in your workbook.
- Clearing the Office File Cache can help resolve syncing issues.
- Sometimes, simply renaming the affected files can resolve persistent errors.
Effectively Troubleshooting the “Refresh Recommended” Error in Excel
Encountering the “Refresh Recommended” error in Excel can be frustrating, especially when working with external data connections. This guide delves into the causes of this error and offers comprehensive solutions to ensure you’re not held back by connectivity issues.
Step-by-Step Solutions to Fix the “Refresh Recommended” Error
Identifying and rectifying the “Refresh Recommended” error in Excel can streamline your data management process. Here are the solutions to apply:
Step 1: Clear the Office File Cache
To resolve sync issues, start by clearing the Office File Cache. This ensures Excel forms a new connection without corrupt temporary files.
- Press Win + E to access File Explorer and go to
%userprofile%\Appdata\Local\Microsoft\Office\16.0\OfficeFileCache\0\0. - Press Ctrl + A to select all files, then hit Delete.
Pro Tip: You can also delete cache directly in Excel from the File tab under Save options.
Step 2: Modify Excel’s Cache Settings
Adjusting cache settings can help ensure Excel retrieves updated data:
- Open Excel, click on the File tab, and select Options.
- Go to the Save section and check “Delete files from the Office Document Cache when they are closed.”
- Confirm the changes and restart your computer.
Step 3: Rename the Affected Files
Renaming affected files can trick Excel into treating them as new items, clearing cached issues.
Pro Tip: Use File Explorer or Excel to rename files to initiate a fresh connection with the data source.
Step 4: Repair Microsoft Office
Repairing Office can resolve issues related to corrupted components:
- Navigate to Settings and select Apps > Installed Apps.
- Find “Microsoft 365” or “Office”, click on the three dots, and choose Modify.
- Select Quick Repair, and if issues persist, try Online Repair.
Step 5: Sync Your Excel Copy Across the Network
Improper syncing across networks may cause persistent errors:
- Use “Save a Copy” to store the document locally.
- Consult your platform admin to enable “Allow Excel binder checkout.”
- Re-login and select Checkout without opening the file.
- Upload the saved copy to check it in.
Step 6: Create a New Copy of the File
If all else fails, start fresh by creating a new file:
- Highlight the necessary data in your current file and press Ctrl + C to copy.
- Create a new workbook by pressing Ctrl + N.
- Use “Paste Special” to ensure you’re working with clean data input.
Additional Tips
- Ensure that all linked external sources are available and functioning.
- Regularly verify and update your data sources to avoid outdated connections.
- Maintain a backup of important files to prevent data loss.
Summary
Resolving the “Refresh Recommended” error in Excel requires a systematic approach. By clearing caches, modifying settings, and ensuring proper synchronization, you can mitigate this frustrating issue and maintain seamless data connectivity.
Conclusion
Addressing the “Refresh Recommended” error isn’t just about applying fixes, but adopting best practices for data management in Excel. Take action based on the outlined solutions, and make sure to review your processes regularly.
FAQ (Frequently Asked Questions)
What causes the “Refresh Recommended” error in Excel?
The error generally arises from outdated data connections, particularly when linked to external sources.
Can I stop the persistent upload notifications?
Yes, by clearing caches and ensuring proper file sync, you can significantly reduce or eliminate these notifications.