Resolving the ERROR_SHARING_BUFFER_EXCEEDED Issue in SharePoint
Key Notes
- Review your list item limits to prevent errors.
- Use views to manage large datasets effectively.
- Consider migrating data to enhance performance.
Effective Strategies to Fix ERROR_SHARING_BUFFER_EXCEEDED in SharePoint
The ERROR_SHARING_BUFFER_EXCEEDED error in SharePoint is not just a nuisance; it can significantly disrupt your operations. Understanding its implications and learning how to resolve it is essential for smooth functionality and enhanced productivity. In this guide, we’ll provide practical solutions to alleviate this issue and optimize your SharePoint experience.
Resolving ERROR_SHARING_BUFFER_EXCEEDED in SharePoint
Step 1: Check SharePoint Site Collection Limits
Begin by accessing your SharePoint site, then navigate to Site Settings from the gear icon at the top right. Under Site Administration, click on Site Collection Features and verify that the SharePoint Server Publishing Infrastructure is enabled. Subsequently, review your lists in Site Libraries and Lists ensuring no library exceeds the 5000 item limit.
Pro Tip: Regularly auditing your collections can help prevent limits from being breached.
Step 2: Split Large Lists into Manageable Sub-Lists
Open any large SharePoint list and utilize the Create View function to divide items into smaller groups. Create more specific views by filtering items according to defined criteria such as dates or categories. Adjusting views reduces data load and enhances performance.
Pro Tip: Employ logical naming conventions for your views to maintain organization.
Step 3: Leverage SharePoint’s Content Organizer
From Site Settings, go to Content Organizer Settings under the Site Collection Administration section. Ensure it is activated, then configure rules to intelligently route documents into various libraries based on specific metadata. After setup, test the functionality by uploading sample documents.
Pro Tip: Regularly revise your content rules to align with organizational changes.
Step 4: Throttle Non-Critical Processes
Access the SharePoint Central Administration website. Navigate to Monitoring and select Configure throttling rules. Manage limits for less critical actions while ensuring vital workflows retain higher resource availability.
Step 5: Implement Indexing and Column Filtering
Open the list or library and head over to the settings. Under the Columns section, add or enhance indexing for frequently filtered columns. This practice allows quicker searches and decreases load on the server.
Step 6: Review and Optimize Custom Solutions
Assess any custom or third-party code affecting SharePoint lists. Identify segments where bulk data is retrieved and optimize these areas to fetch only necessary data using effective filtering. Always test in a controlled environment before deploying changes.
Step 7: Move Excess Data to New Site Collections
For lists or libraries that face data overload, identify logical divisions (by department or project), then create a new site collection. Use SharePoint’s export/import tools or PowerShell to transfer this data and update any necessary links, ensuring integrity and permissions post-migration.
Pro Tip: Plan migrations during off-peak hours to minimize disruptions.
Additional Tips
- Regularly monitor and maintain your SharePoint lists.
- Consider user training to reduce the likelihood of data management issues.
- Use modern SharePoint features to enhance functionality and performance.
Summary
With proactive management and a structured approach to handling SharePoint lists, you can effectively reduce the chances of encountering the ERROR_SHARING_BUFFER_EXCEEDED issue. Implementing these solutions not only resolves existing errors but also fortifies your SharePoint environment against future performance setbacks.
Conclusion
Addressing the ERROR_SHARING_BUFFER_EXCEEDED error in SharePoint is crucial for maintaining an efficient and effective workflow. By following the steps outlined in this guide, you can enhance the performance of your SharePoint environment and ensure smoother operations moving forward. Take the initiative today!
FAQ (Frequently Asked Questions)
What does the ERROR_SHARING_BUFFER_EXCEEDED mean?
This error usually indicates that a SharePoint list or library is exceeding the limit of items it can handle efficiently, affecting performance.
Can changing site collection features help?
Yes, ensuring that necessary features like SharePoint Server Publishing Infrastructure are active can help in managing data effectively and avoid performance issues.