A Step-by-Step Guide to Adding and Editing Tasks in Fantastical for Windows 11

2024/11/12

Essential Information

Fantastical allows users to add tasks both manually and through simple, natural language.
To create a task, click the + button located at the top left, input the task details, and ensure you select the ‘Task’ option.
You can instruct Fantastical to create a ‘task’ by specifying the due date and time, use exclamation marks to indicate priority, and employ the slash (/) to select a calendar for it.
Editing or deleting a task is straightforward; just right-click on the task and make your modifications.

As an advanced calendar application, Fantastical provides substantial versatility in managing various calendar sets, subscribing to specialized calendars, and planning ahead. In addition to managing events, the app simplifies task creation.

Adding Tasks in the Fantastical App on Windows

There are two main methods for adding tasks—manually or via natural language. Before proceeding, ensure you select the desired calendar and calendar set in the Manage calendars settings.

Next, check the box for the calendar you wish to use.

Now, let’s explore both methods to give you more flexibility in task creation.

Manual Task Creation

This approach is similar to task entry in other calendar applications. Here’s how to do it:

Click the + icon in the upper left corner of the interface.
Type in the title of your task.
By default, Fantastical begins with event creation. To switch to ‘Tasks’, click on the checkmark icon.
Select your desired reminder time for the task.
You can also define a specific time to receive the reminder.
Choose which list you’d like to assign the task to.
Assign a priority level for this task.
If further customization is needed, click the small arrow for more options.
Select a color category for your task.
Set the task’s visibility options.
Add any relevant notes for the task if needed.
Finally, click on Add Task to save your new task.
Your task will be successfully added with the specified settings.

Creating Tasks with Natural Language

Just like events, tasks can also be created using straightforward, natural phrases. Follow these steps:

Click the + icon in the upper left corner.
Type the details of your task in a simple format.
Use the toggle to switch to task creation mode.
You may tell Fantastical that you want to create a task using terms like “task” , “reminder” , “to-do” , or “[]” .
Specify the date and time for the task creation.
Indicate the task’s priority with exclamation points (1 for Low, 2 for Medium, and 3 for High priority).
If you work with multiple lists, clarify which list to use by typing a slash (/) followed by the list name.
Press Enter to create the task.

The task will be added to your calendar, and once completed, you can mark it by ticking off the box next to it.

Editing Tasks in the Fantastical App on Windows

Adjusting tasks in the Fantastical app is a straightforward process. Follow these steps for editing:

Modifying Tasks

To modify an existing task, click on it to enter edit mode.

Make the desired changes in the editing box, which saves automatically.

Removing Tasks

To remove a task, right-click on it in the calendar and select Delete.

Alternatively, click on the task first, then click elsewhere to close the editing box while keeping the task selected. Next, hit the Delete key and confirm by selecting Delete when prompted.

These are the ways to create and modify tasks within the Fantastical app. Unique among task management apps, Fantastical automatically interprets your simple natural sentences for task and event creation, allowing for a more seamless user experience.

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