3 Methods to Retrieve Data from Another Excel Sheet

2024/09/27

When using Excel, you may often need to extract information from a different sheet. If you’re unsure how to accomplish this, this guide is designed to assist you.

How to Pull Data from Another Sheet in Excel?

1. Use a Formula

Open the sheet where you want to display the data and select the target cell.
Then, enter the following formula: =WindowsReport!A2. Substitute “WindowsReport”with the name of the sheet you wish to extract data from, and change “A2″with the cell reference from which you want to retrieve data. Ensure you keep the ! symbol, as it is essential for accessing the sheet.
Alternatively, you can type =, navigate to the source sheet, and select the desired cell.

2. Utilize VLOOKUP

Choose the sheet where you intend to insert the data.
Next, input the following: =VLOOKUP(A2, WindowsReport!A:B, 2, FALSE)
This function will return values from column B if it matches the value in cell A2.

For further clarification, here’s a quick breakdown of what this function entails:

A2 – the lookup value
WindowsReport! – the name of the sheet containing the data
A:B – the columns being referred to in the search
2 – indicates which column to return the value from; in this example, column B is referenced.

This method is ideal for retrieving Excel data from another sheet based on a specific cell value.

3. Implement XLOOKUP

Select the cell where you want to import the data.
Then, enter: =XLOOKUP(A2, WindowsReport!A:A, WindowsReport!B:B, “Not Found”)

Similar to the previous function, this formula looks for the value in cell A2 within the WindowsReport sheet, scanning the A column for matches.

If a match is found, it will return the corresponding value from column B or display “Not Found”if there are no matches. This method is excellent for extracting data from another sheet in Excel based on specific criteria, so be sure to give it a try.

Can You Automatically Pull Data from One Excel Sheet to Another?

Absolutely! Once you set up a formula to pull data from another sheet in Excel, you can extend the formula down an entire column to auto-populate the data.

If you have any additional tips or questions, feel free to share them in the comments below.

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